Settings and Configuration

Accessing Settings

Settings are accessible from the main menu by clicking the gear icon (⚙️) or from the user menu in the top right > "Settings".

1. Restaurant Information

Configure basic information about your establishment.

General Information

• Restaurant name: Name displayed on all your documents and interfaces (receipts, invoices, website)
• Description: Presentation text of your establishment (250 characters max)
• Cuisine type: French, Italian, Asian, Fast-food, etc.
• Logo: PNG or JPG format, recommended size 500x500px, max 2MB
• Cover photo: Main image, recommended 1920x1080px, max 5MB

Contact Details

• Complete address: Street, postal code, city, country
• Main phone: International format (+1 XXX XXX XXXX)
• Contact email: Main email for customers
• Website: Your site URL (optional)
• Social media: Facebook, Instagram, TikTok links (optional)

Opening Hours

Configure your hours for each day of the week:

Legal Information

• Business registration number: Required (e.g., EIN in US)
• Tax ID: If applicable
• Business activity code: Industry classification
• Legal form: LLC, Corporation, Sole proprietorship, etc.
• Share capital: Capital amount

2. Table Configuration

Floor Plan

Create and organize your visual floor plan:

• Zones: Create zones (Patio, Main dining, Bar, VIP)
• Tables: Add tables with number, capacity, shape (round, square, rectangular)
• Layout: Drag and drop tables to reproduce your dining room
• Colors: Assign a color per zone for easy identification

Settings per Table

For each table, configure:

• Number/Name: Unique identifier (e.g., T1, T2, Patio 1)
• Min/max capacity: E.g., 2-4 people (can accommodate 2, 3, or 4)
• Type: Standard, VIP, Wheelchair accessible
• QR Code: Automatically generated for contactless ordering
• Default status: Available / Blocked / Reserved only

Zone Management

• Zone name: E.g., "Heated patio", "Air-conditioned room"
• Total capacity: Maximum number of covers in this zone
• Assigned server: Assign a server per zone (optional)
• Specific hours: E.g., Patio open only for lunch
• Options: Smoking/Non-smoking, View, Quiet, Lively

3. Reservation Configuration

General Settings

• Online reservations: Enable/Disable
• Minimum notice: E.g., Reservations accepted minimum 2 hours in advance
• Maximum advance: E.g., Reservations accepted up to 3 months in advance
• Max party size: For online reservations (e.g., max 8 people)
• Auto-validation: Or manual validation by restaurant

Services and Time Slots

Configure your reservation services:

Default Duration

Configure average meal duration by party size:

• 1-2 people: 1h00
• 3-4 people: 1h30
• 5-6 people: 1h45
• 7+ people: 2h00

Confirmations and Reminders

• Confirmation email: Sent immediately after reservation
• SMS reminder: Sent 24 hours before (cost per SMS)
• Confirmation request: Sent 48 hours before with Yes/No link
• Custom message: Add text in emails (parking instructions, etc.)

Reservation Policies

• No-show: Policy for absences (block after X no-shows)
• Deposits: Request deposit for groups (e.g., $10/person)
• Cancellation: Free cancellation deadline (e.g., 24 hours before)
• Modification: Allow modifications up to X hours before

4. Payment Configuration

Accepted Payment Methods

Enable payment methods you accept:

• ☑ Cash: Always enabled by default
• ☐ Credit card: Requires a card terminal
• ☐ Mobile payments: Apple Pay, Google Pay (via compatible terminal)
• ☐ Meal vouchers: Swile, Edenred, Sodexo, etc.
• ☐ Checks: Only for certain establishments
• ☐ Online payment: Via Stripe or PayPal

Stripe Configuration

To accept online payments:

PayPal Configuration

Card Terminal Configuration

• Terminal type: Fixed, Portable, Integrated
• Brand: Ingenico, Verifone, SumUp, Square, etc.
• Connection mode: Bluetooth, WiFi, USB, Ethernet
• Serial number: For identification
• Bank commission: % charged by your bank (e.g., 1.5%)

Meal Vouchers

• Daily limit: Max amount accepted per day (e.g., $19)
• Accepted days: Monday to Friday only (regulation)
• Accepted services: Dine-in only (no delivery)
• Commission rate: % charged by issuer (e.g., 2%)

Cash Register Management

• Opening float: Starting cash amount (e.g., $200)
• Alert threshold: Alert if less than $X in register
• Auto withdrawal: Suggest withdrawal if more than $X
• Manager: Who is responsible for the register

5. Printer Configuration

Add a Printer

Printer Types

Print Routing

Configure where each order type prints:

• Appetizers: → Printer "Cold kitchen"
• Hot dishes: → Printer "Main kitchen"
• Desserts: → Printer "Pastry"
• Drinks: → Printer "Bar"
• Customer receipts: → Printer "Register"

Print Settings

• Font size: Small (40 col), Normal (32 col), Large (24 col)
• Number of copies: 1, 2 or 3 copies per ticket
• Auto print: Print automatically on validation
• Print sound: Beep when ticket prints
• Paper cut: Automatic cut after each print

Receipt Customization

• Logo: Display logo at top of receipt
• Header: Custom text at top (name, address, phone)
• Footer: Thank you message, website, social media
• QR Code: For Google reviews or satisfaction link
• Legal mentions: Business ID, tax info, required mentions

6. Staff Configuration

Roles and Permissions

Create and customize roles:

Role: Server

Permissions:

• ☑ Take orders
• ☑ Modify own orders
• ☑ View floor plan
• ☑ Process payments
• ☐ Cancel orders
• ☐ Apply discounts > 10%
• ☐ View reports
• ☐ Manage menu

Role: Manager

Permissions:

• ☑ All Server permissions
• ☑ Cancel orders
• ☑ Apply any discount
• ☑ Manage reservations
• ☑ Edit menu
• ☑ View reports
• ☑ Manage schedules
• ☐ Modify settings
• ☐ Manage staff

Role: Owner

☑ Full access to all features

Schedule Settings

• Work week: 35h, 40h, other
• Minimum shift duration: E.g., 4 hours
• Required break: E.g., 30 min after 6h of work
• Modification deadline: Modify schedule up to X days before
• Alerts: Notify if understaffed or overtime

Time Clock

• PIN code: 4 to 6 digits for each employee
• Rounding: Round to nearest 5, 10 or 15 minutes
• Late tolerance: E.g., up to 5 min late tolerated
• Manager alert: Notify if absent or late > X minutes

7. Notification Configuration

Automatic Emails

Configure automatically sent emails:

Reservations

• ☑ Reservation confirmation
• ☑ Reminder 24h before
• ☑ Confirmation request 48h before
• ☑ Cancellation confirmation
• ☑ Email if modified

Online Orders

• ☑ Order confirmation
• ☑ Order in preparation
• ☑ Order ready for pickup
• ☑ Driver on the way
• ☑ Order delivered

Customers

• ☑ Welcome email
• ☑ Birthday email (with special offer)
• ☑ Review request after visit
• ☑ Loyalty points earned

Automatic SMS

⚠️ Cost per SMS sent

• ☐ Reservation reminder ($0.05/SMS)
• ☐ Order ready ($0.05/SMS)
• ☐ Discount code ($0.05/SMS)

Push Notifications

For users of your mobile app:

• ☑ New promotion
• ☑ Daily special
• ☑ Loyalty points
• ☑ Order ready

Sending Settings

• Sender email: E.g., [email protected]
• Sender name: E.g., "Le Gourmet Restaurant"
• Reply email: E.g., [email protected]
• Signature: Text added at end of all emails

8. Appearance Configuration

Theme and Colors

• Primary color: Used for buttons, headers (hex code)
• Secondary color: Used for accents
• Background color: Interface background color
• Text color: Default text color
• Dark mode: Enable dark theme for interface

Logo and Images

• Main logo: 500x500px, PNG with transparent background recommended
• Small logo: 100x100px for favicon and mobile app
• Background image: For login page (1920x1080px)
• Dish photos: Recommended 1200x800px for online menu

Ordering Website

Customize your online ordering site appearance:

• Domain name: E.g., order.yourrestaurant.com
• Page title: Meta title for SEO
• Description: Meta description for SEO
• Template: Choose design template (Modern, Classic, Minimalist)
• Font: Choose character font

QR Code Menu

• Display: List, Grid, Carousel
• Show prices: Yes/No
• Show photos: Yes/No (recommended)
• Show allergens: Yes/No (highly recommended)
• Default language: English, French, Multi-language

9. Tax and Accounting Configuration

Sales Tax

Configure applicable tax rates:

• Standard rate: Applied to most items (varies by location)
• Reduced rate: For specific food items (if applicable)
• Zero rate: For non-taxable items
• Tax exempt: If you qualify for tax exemption

Invoice Numbering

• Prefix: E.g., "INV-" or "FACT-"
• Format: E.g., INV-2024-0001
• Next number: Next number to use
• Reset: Each year / never

Accounting

• Fiscal year: Start and end dates (e.g., 01/01 - 12/31)
• Accountant: Email for automatic report sending
• Accounting export: Format FEC, CSV, Excel
• Auto backup: Export frequency (daily, weekly)

10. Integrations and API

Delivery Platforms

Connect your third-party platform accounts:

Uber Eats

1. Log in to your Uber Eats Manager account
2. Go to Integrations > Generate API key
3. Copy the key to Dinnify > Settings > Integrations
4. Enable automatic order sync

DoorDash / Deliveroo

1. Contact your account manager
2. Request API access
3. Retrieve your API credentials
4. Configure in Dinnify

Social Media

• Facebook: Sync your page to display reviews
• Instagram: Display your latest photos on your site
• Google My Business: Sync hours and menu

Marketing Tools

• Google Analytics: Tracking ID for web statistics
• Facebook Pixel: For targeted advertising
• Mailchimp: Sync your customer list

Dinnify API

For developers:

• API Key: Generate a key to access your data
• Webhook: URL to receive event notifications
• API Documentation: api.dinnify.com/docs

11. Security and Backups

Security

• Two-factor authentication: Enable for all Owner accounts
• Session expiration: Auto logout after 30 min inactivity
• Allowed IPs: Restrict access to certain IPs (optional)
• Login history: View all recent logins
• Security alerts: Email if login from new device

Backups

• Automatic: Daily at 3 AM
• Manual: Ability to backup anytime
• Retention: Last 30 days kept
• Restore: Restore to any date in last 30 days
• Export: Download a complete copy of your data

GDPR

• Privacy policy: Customize the text
• Cookie consent: Consent banner on site
• Right to erasure: Customer data deletion process
• Data export: Allow customers to export their data

12. Advanced Settings

Multi-location

If you manage multiple restaurants:

• Add location: Create as many locations as needed
• Switch between locations: Menu in top right
• Global settings: Apply same settings to all
• Specific settings: Customize per location
• Consolidated reports: View statistics for all your restaurants

Kiosk Mode

For self-service ordering kiosk:

• Enable kiosk mode: Simplified interface for customers
• Home screen: Time before returning to home (e.g., 60 seconds)
• Available languages: Language selection by customer
• Required payment: Card only or cash at counter

Developer Settings

• Debug mode: Display detailed logs
• Webhooks: URLs called on events
• API rate limit: Maximum requests per hour
• Test environment: Test data separate from production